Documenting the condition of a rental property at the time of a tenant moving in or vacating the property is essential to maintain a healthy relationship between property owners and tenants. A rental unit’s condition can be documented via a rental checklist comparing the condition of each room at the time of a tenant moving in and moving out along with pictures in support of the factors. Such documentation provides standards on the basis of which a property owner can compare and assess the condition of a rental and determine whether any damage has been caused.
List of reasons for which it is important for a rental condo owner to document its condition has been mentioned below:
- Monitor Damage: Documenting the condition of a rental unit before a tenant moves in helps in identifying existing damage if any and pointing out damage caused by the tenant at the time of moving out. Damage in this context refers to the deterioration of property other than that caused by normal wear and tear. While documenting the interiors and exteriors of the property, the condition of each room and items like appliances, vanity, fixtures, etc., points of egress (front door, interior doors, back doors) and the structure (floors, walls and ceilings) should be taken into account.
- Determine The Presence Of Alterations: It is easier to identify unauthorized alterations to the property if its condition was documented before a tenant moves in. Examples of such alterations are a change in the color of paint, change of flooring, room divisions, etc.
- Proof Against Complaints: Documentation is also helpful if a tenant complains of health and safety issues. For instance, if a tenant complains of issues like mold in the rental and a property owner has pictures of the rental at the time of commencement of the lease agreement that prove the property was in immaculate condition, it will help in absolving the owner.
- Proof Of Agreement: Inspecting rental property prior to a tenant moving in and getting the checklist signed by the tenant acts as evidence in case of security deposit issues at the time of moving out. If the condition of your rental condo has been altered, you can deduct a reasonable amount from the security deposit on the basis of the proof you have documented.
Rental property inspection should be conducted and documented either by the property owner or a trusted person (property manager). The checklist should be signed and dated by the tenant as consenting to the property’s condition at the time of moving in and should also state disagreements, if any.
The Rental Management Company offers property management services for rental condos. The property managers ensure that the condition of the rental condo is correctly documented before the tenant moves in and after he vacates the property. To know more about the benefits of documenting conditions of your rental condo, visit 14613 South Padre Island Drive, Corpus Christi, TX – 78418. You can also call at (361) 949 – 9050.